How Qbox Allows You to Access & Use QuickBooks Remotely

Qbox is a cloud-enabled collaboration software that helps users share files over the Internet. Files in the Qbox folders on one user’s Windows computer, are synced to the Qbox cloud server and then to the shared users’ Windows computers, so everyone has identical copies of the file. Qbox has several enhancements to facilitate active collaboration for applications like QuickBooks, Microsoft Access, Word, Excel and PowerPoint. Qbox also has special enhancements for QuickBooks like multi-user support for users in an office who also need to share the file with users who are remote, syncing of QBW and TLG files in lockstep, and syncing of QuickBooks attachments in lockstep.

Create Qbox Account

To get started, the user who wants to create the Qbox folders and share files, has to sign up for a Qbox account at, create their sync folders, and invite other users to share the Sync folders. Qbox Client program is then downloaded and installed on the Windows Desktop after which it will create these folders at the selected directory path.

Invite Shared Users

Invited users, who do not already have a Qbox account, receive an email invite with a link to sign up for an account, download, and install the Qbox Client. Please note, shared users have no expense for their account.  

Copy Your Files

Any of the users can now copy QuickBooks, Microsoft Word, Excel, PowerPoint or Access files into a Sync folder. These files will be first synced ‘up’ to the Qbox cloud server and then synced ‘down’ to the shared user computers.

Begin Collaborating!

Qbox supports ‘active’, conflict free collaboration: Users can open a file in its supporting application simply by double clicking on the file in Qbox Explorer.

Lock and Sync Process (patented by CoralTree)

When opening the file, the user will need to lock the file to make changes. After the user is done with the changes, the file needs to be closed, after which Qbox will sync the changes made by the user to the other shared users and release the lock automatically. Now another user can open the file in their Sync folder and lock the file. When one user has the file lock, another user can view the file, but cannot make any changes. This simple to use locking and syncing technology, patented by CoralTree, helps users with hassle free, error free, active collaboration.

Qbox vs. Traditional Hosting

FeaturesQboxTraditional Hosting 
Use QuickBooks running on local computer, no performance degradation
Work on QuickBooks even if Internet is not available
Low cost per user (only account owners are billed, shared users have free access)
Print and backup locally
Multi-user access for users in the office, single user access for remote users
Multi-user access for all users over Internet

Folder Pricing

$12/month or $120/year

Pricing is per sync folder created. Each sync folder has 10GB of storage so you can store multiple QuickBooks and Microsoft Office files in your folder, and share them with any number of users at no additional cost!
Folder Recommendations For Financial Professionals
If you are a financial professional with multiple clients, we recommend you create separate folders for each client, and share the folder with users in the client’s office. One client will not have access to the contents of the folder shared with another client. You and your team members will have access to all the folders in your account.
Folder Recommendations for Business Owners
If you are only sharing your files internally with your staff and selected external users, we recommend you create one folder. All shared users have access to the files within the folder. If you would like to restrict user access for some files, then you will need to create a separate folder to share these files.